RWC 2023 Hospitality Co-ordinator (F/M)

FIXED-TERM
Paris (75)
Published on 06/16/2022
World Rugby

World Rugby is the world governing and law-making body for the sport of Rugby Union based in Dublin.

In addition to its governance functions World Rugby organises a number of international tournaments and events including the Rugby World Cup, Women’s Rugby World Cup and the annual HSBC Rugby Sevens World Series and Women’s Sevens World Series Competitions.

World Rugby wishes to appoint a RWC 2023 Hospitality Co-ordinator, on a fixed term contract of employment, based in Paris, reporting to the RWC 2023 Hospitality Manager.

Missions
  • Assist the RWC 2023 Hospitality Manager in the management of hospitality programmes for the worldwide partners (WWP) ;
  • Liaise with WWPs to define their exact needs, inform on improvements and get their bookings ;
  • Be the primary point of contact to follow-up orders ;
  • Work in collaboration with the internal stakeholders (Marketing and Partnership team, Finance team, Experiential team…) and external stakeholders (France 2023, our production agency, caterers…) ;
  • Assist in catering management : development of menus in liaise with WWPs for boxes and lounges ;
  • Assist in budget management and expense reconciliation ;
  • Assist in creating hospitality and private catering reports ;
  • Attend meetings and operational venue visits ;
  • Assists in collating knowledge transfer hospitality documents for future Rugby World Cups.
Profile

Qualifications & Experience

  • Previous experience working in a major sports event environment. ;
  • Event management experience mandatory, ideally in a Hospitality team ;
  • Proven ability in customer relations ;
  • Proven ability to manage relationships with senior stakeholders ;
  • Must have attention to detail and be thorough in their document execution ;
  • Highly proficient MS Office skills i.e Outlook, Word, Excel and PowerPoint ;
  • Fluency in written and oral English and French.

Key Skills & Personal Attributes

  • Strong positive “can do” attitude ;
  • Ability to respond quickly and appropriately to stakeholders ;
  • Strong team player with ability to work independently when required ;
  • Flexibility and patience ;
  • Motivated, proactive and solution oriented ;
  • High level of accuracy and attention to detail ;
  • Ability to multi-task particularly under pressure.

Competencies

  • Communication and interpersonal skills ;
  • Customer service oriented ;
  • Stakeholder / relationship management ;
  • Planning and organising ;
  • Budget management.
Specifics

Contract type : Fixed-term – Full time
Location : Paris (75)
Starting date : ASAP
Salary : According to profile & experience

To submit your application, click on Apply.

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Philippe Gasly

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