Accommodation Coordinator, Paris 2024 Olympics & Paralympics (F/M)

PERMANENT CONTRACT
Saint-Denis (93) - Paris region
Published on 06/17/2022
On Location

Sportcarriere is assisting On Location in the recruitment of an Accommodation Coordinator, Paris 2024 Olympics & Paralympics on Permanent Contract.

On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest experiences, live event production and travel management across sports, entertainment, fashion, and culture. On Location provides unrivaled access for corporate clients and fans looking for official, immersive experiences at marquee events, including the Olympic and Paralympic Games, Super Bowl, NCAA Final Four, New York Fashion Week and more.

An official partner and/or service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals, the company also owns and operates several of its own unique experiences. On Location is a subsidiary of Endeavor, a global entertainment, sports, and content company.

Last summer, On Location and the International Olympic Committee have signed an historic long-term agreement that includes all editions of the Olympic and Paralympic Games until 2028.

On Location, has then become the exclusive provider for the official hospitality products of the Olympics & Paralympics at Paris 2024, Milano Cortina 2026 and Los Angeles 2028.

Designed in collaboration with the Organizing Committee of each Host City, the Olympic and Paralympic hospitality products will provide a one-of-a-kind window into these world-renowned locations. Packages will include tickets, accommodations, experiences and unique hospitality offers at the heart of the Games and the hosting city.

Role

The Accommodation Coordinator is responsible for the planning and coordinating and of the accommodation aspects of the Paris 2024 Olympics & Paralympics.

Responsible for developing and maintaining mutually beneficial relationships with hotels, hotel brands, internal sales team, and other various internal and external clients as it relates to the Paris 2024 Olympics & Paralympics.

The role successfully coordinates hotel selections, negotiations, contracting, and inventory management for the OL Paris 2024 Olympics & Paralympics Hotel team.

The individual must be able to effectively interact with executive level staff and liaise between the On Location sales team in various offices as it relates to client needs for the Olympics.

Primary Responsibilities include handling multiple tasks and projects, anticipating event needs, discerning work priorities, and meeting deadlines with minimal supervision.

Functions and responsibilities
  • Foster relationships with hotels, transportation, other vendors, and services ;
  • Create hotel builds in proprietary programs/systems and load (manually or with some level of automation) ;
  • Support internal groups (Stakeholders, Commercial clients, B2B, etc.) with the preparation of event materials throughout the planning and execution of events ;
  • Assist to development, improvement, documentation, and implementation of specific event procedures and systems ;
  • Work in various systems to record, process, and manage hotel inventories and reservations ;
  • Collaborate with event and sales teams to identify improvement opportunities and develop effective training materials to impact results ;
  • Act as the point of contact between sales teams and hotel teams to ensure smooth guest experience ;
  • Assist in creating and distributing event-related communications to applicable recipients (e.g., rooming lists, BEOs, etc) ;
  • Work in conjunction with and communicate closely with other departments ;
  • Compile and maintain event summary information such as preparing historical sales and hotel reporting ;
  • Support Accounting with billing, reconciliation, and collection process for event services ;
  • Assist in process development by analyzing current processes, then identifying and communicating opportunities to streamline procedures that directly impact productivity ;
  • Prepare all relevant operational material (hotel info, billing instructions, allotment, etc.) for Games time’s Accommodation team and ensure a smooth handover of the hotel relationship ahead of the Games ;
  • Collect all Games time daily changes and reconcile for accounting ;
  • Execute all other duties assigned by the team or leadership.
Profile requirements
  • Bachelor’s Degree in Hospitality or a related field, or equivalent experience required ;
  • Minimum of 2+ years in the sports, travel, and/or hospitality industry ;
  • Fluency in French and English ;
  • Exceptional interpersonal skills – a collaborative style and ability to communicate effectively at all levels with strong oral, written, and presentation skills ;
  • A continual drive for self-development and discovering better means of accomplishing both personal and professional goals ;
  • Experience in sports and/or event operations ;
  • Travel & Hospitality experience ;
  • Good level of Italian.
Specifics

Contract Type : Permanent Contract – full time
Location : Saint-Denis (93) – Paris region
Starting date : ASAP
Salary : Competitive

To submit your application, click on Apply.

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Rodolphe Fourgeot

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